04/12/2011
Group-size certifications now going out 150 days in advance
In November we told you about the state law that requires us to certify a group's size once a year in order to determine its coverage options. To comply with the law, we re-instituted our annual certification process late last year.
Starting this month, however, we'll mail annual certification letters and forms to groups of 1 to 99 employees 150 days before their renewal date. We're asking groups to return the completed forms to us within 14 days. We won't be able to provide renewal rates until the group returns the completed certification. In an effort to ensure a timely renewal process, we'll follow up with letters to groups that haven't returned the paperwork within 30 days, with a copy to you.
Our first mailing with the 150-day lead time goes out this month to groups with a Sept. 1, 2011, renewal date.
Please see the following grid for an example of the mailing timeline and samples of the letters:
| Group-size certification process |
Timeline |
| Initial annual group-size certification mailing |
5th day of the month; 150 days prior to renewal |
| Due date of annual group-size certification form |
19th day of the month; 14 days after Initial Mailing |
| Reminder annual group-size certification mailing; cc to Producer |
5th day of the following month |
| Final due date of annual group-size certification form |
Last day of the month after the reminder notice |
If you have any questions about this process, please talk to your Regence Sales contact.
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